Organizational Excellence

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Project Management

Project Management is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements. 

While a variety of methodologies exists, the Project Management Institute identifies five groups that project management processes fall into: 

  1. Initiating 
  2. Planning 
  3. Executing 
  4. Monitoring and Controlling 
  5. Closing 

The framework and resources below provide guidance to people managing basic projects who need high-level tools and templates. Various other toolsets and resources are also outlined below that could support more complex projects. 

Project management processes listed above visualized with arrows

INITIATE 

Project Discovery – Goal: Gather information on a potential project prior to it becoming accepted or officially launched. Help determine if the problem you are trying to solve should be turned into a project.

Project Charter – Goal: Create a statement of the scope, objectives, and people who are participating in the project. 

University Project Portfolio Charter – This is an alternative charter; a version of this charter/intake form is used by the University Project Portfolio when vetting projects for inclusion in the portfiolio.

Stakeholder Register – Goal: Identify the people, groups, and organizations who have any kind of interest or involvement in the project. For further communication templates, please refer to the “Communicate & Engage” section of the Change Management page.  

PLAN 

Basic Project Plan – Goal: Guide project implementation and ensure that the objectives are met within the agreed upon scope. A plan can include various documents such as a stakeholder list, cost baseline, and communication plan.  

Risk Register – Goal: Document potential issues and problems that could influence the project.  

EXECUTE 

Issue Log – Goal: Document issues and problems as they arise. 

Decision Log – Goal: Document all of the key decisions made on the project.  

MONITOR AND CONTROL 

Project Performance Report – Goal: Create periodic reports to communicate project progress, resources used, and anticipated future progress and status.  

Risk Audit – Goal: Examine and document the effectiveness of risk responses in dealing with identified risk and their root causes. 

CLOSE 

Lessons Learned – Goal: Document what worked well and what did not and share that knowledge to promote the recurrence of desirable outcomes. 

Project Close Out – Goal: Ensure the completion of the project through verifying that the objectives, deliverables, etc. are met.  

PROFESSIONAL ORGANIZATIONS 

Project Management Institute – Billed as the world’s leading project management organization, PMI offers certifications, trainings, and conferences for a variety of professional levels. 

International Project Management Association – IPMA is a federation of about 70 Member Associations that develop project management competences in their geographic areas of influence, interacting with thousands of practitioners. 

Project Management at UVA 

The practice of project management exists in a variety of forms at the University including Project Management Offices (PMOs) and quality and improvement programs in schools and units. 

UVA Information Technology Project Management Framework 

UVA Health System PMO Framework

UVA School of Medicine Dean’s Office Project Management and Continuous Improvement Processes

LEARN MORE 

Five Critical Roles in Project Management: Harvard Business Review 

The Four Phases of Project Management: Harvard Business Review 

A Quick Introduction to Agile Management: Harvard Business Review 

Your Project Needs a Charter. Here’s What That Means: Harvard Business Review 

Top 13 Project Management Methodologies and Styles 

Join the UVA Project Management Community of Practice, a group dedicated to the practical application of project management at UVA that is open to project managers and others interested in project management.