Organizational Excellence

Engage. Simplify. Enable the Mission

Strategic Sourcing

Strategic sourcing of research and development supplies supports UVA's mission and research goals
Lead Partner - Procurement and Supplier Diversity Services
 

Strategic Sourcing is a Procurement initiative, which consolidates and leverages the purchasing power of UVA to deliver greater customer satisfaction and cost savings. 

This initiative focuses on the top commodities like supplies, equipment, and services. It will create more efficient and effective procurement processes, electronic reporting, and monitoring of expenditures.

OUTCOMES

Strategic Sourcing will deliver better pricing and service for UVA. 

This will be achieved by implementing:

  • Cost avoidance and cost savings strategies
  • More efficient procurement processes
  • Automation and standardization of many procurement activities thus reducing workload on Procurement professionals
  • Reduced administration of licenses
  • Electronic invoicing
  • Monitoring and tracking capability via vendor scorecards and department dashboards

TIMELINE

(Coming soon - dynamic data link for Procurement Spend and Analysis)

Catering aggregator: Completed August 2014. Realized savings for FY16: $68,370 + efficiency savings

Office supplies: Completed August 2014. Realized savings for FY16: $1,177,699

Gift cards: Completed July 2015. Realized savings for FY16: $585 + efficiency savings

Inbound freight: Completed July 2015. Realized savings for FY16: $148,475

Promotional products: Completed September 2015. Realized savings for FY16: $20,013

Travel & Expense: Travel launched January 2015, Expense to be launched early 2017

Housekeeping supplies:  RFP issued with award(s) planned for FY2017 Q1

Office furniture:  RFP issued with award planned for FY2017 Q1

Computer hardware & peripherals:  ollaborative procurement managed by the VHEPC. Analysis will include usage, pricing, and forecast data. Resulting data will inform future procurement priorities. 

Research & development commodities: Includes R&D products, laboratory supplies, and equipment maintenance. Data analysis will inform future procurement priorities.

*VHEPC - Virginia Higher Education Procurement Cooperative

*RFP - Request for Proposal

*R&D - Research and Development

PROJECT LEADERSHIP

John McHugh - Assistant Director of Procurement Services

Project Type: 
Current Sponsored Project
Partners: 
Procurement