The project aims to deliver streamlined and consistent processes for expense management. The results will include more accurate data categorization, ease of use, enhanced compliance with export controls, increased reporting capabilities, and integration of travel bookings with expense management.
This will be achieved through implementation of a consistent process for expense management that is built into the Chrome River software platform (access is behind Netbadge).
Advantages or the new system are:
- Tracking: Users can see where any report is within the approval process; users and approvers will receive email notification when action is required.
- Error Reduction: Errors are reduced by the system's uniform enforcement of UVA policy as the expense report is entered, and requirement of proper justification before the report proceeds.
- Paper Reduction: The new system supports UVA’s commitment to sustainability by reducing paper files.
- Ease: The system is online and accessible from any device. Receipts and other expense documentation can be uploaded immediately from wherever the expense is incurred.
November 2016 - April 2017: Training for subject matter experts (Ambassadors) and end users
April 17, 2017: Go-live date for Chrome River
Dolores Hildebrand - Assistant Director